Event Specialist

Company: Niagara Hospice
Location: Lockport
Posted on: February 14, 2026

Job Description:

Job Description Job Description Position Title: Events Specialist Department: Events Reports To: Special Events Coordinator FLSA Status : Full-Time, Non-Exempt The Events Specialist initiates, plans and coordinates both fundraising and non-fundraising events hosted by Niagara Hospice, while also representing the organization in the community to further promote its mission and goals. This role works collaboratively under the guidance of the Special Events Coordinator. Duties & Responsibilities Coordinate fundraising/non-fundraising activities, including event planning, soliciting donations, sponsorships, and securing prizes for raffles, auctions, etc.; attain necessary licensures for events as necessary Participate in the design of posters, fliers, direct mail pieces, displays and other print collateral related to events. Organize print and digital mailing campaigns to encourage optimum participation/attendance at events Coordinate all event logistics related to the successful planning and execution of events, including but not limited to registration, securing venues and vendors, managing supplies, etc. Coordinate promotional activities and social media for events as needed Determine event labor needs and collaborate with the Volunteer Department to secure an appropriate number of volunteers and assign suitable tasks to ensure successful events. Negotiate with outside vendors (i.e. location, rental fees and other charges related to events) Ensure appropriate agency signage and educational materials are available at all events (brochures, flyers, logo table covers, display boards, banners, etc.) Oversee and assist with set-up and break-down of events; some lifting required Propose innovative ideas to enhance event planning and execution, increase event revenue, and participate in post-event debriefings to evaluate outcomes and identify opportunities for improvement. Represent Niagara Hospice at community based Passive Income Generator events as directed Ensure compliance with all event and Niagara Hospice policies and procedures Other duties as assigned or as business needs dictate Promotion of and adherence to all elements of the corporate compliance program; support and promote the mission, philosophy, goals, objectives, and programs of Niagara Hospice Qualifications Degree in Hospitality Management, Marketing, Public Relations, Communications, Business or related field preferred. Experience with computer systems, databases and other technology; proficient in MS Office Excellent written, oral, and communication skills Ability to work some nights, weekends and holidays Ability to manage multiple projects and work assignments at one time Excellent interpersonal skills, both in person and by phone, with high professionalism – must work well under pressure and exhibit a positive attitude High energy and outgoing personality Ability to accomplish projects with little supervision, and work well with a team and volunteers Internet applications as they relate to public information activities Meticulous attention to detail Licensure/Certification Valid Driver’s License; travel required Work Conditions No hazardous or significantly unpleasant working conditions May include outside venues (exposure to outside elements) Risks found in typical office setting Periods of prolonged sitting, walking, standing Intermittent reaching, stooping, bending, kneeling, and crouching Write, read and comprehend English Finger dexterity related to typing, using key pads, phones, filing, etc. Exerts up to 45 pounds of force Ability to drive in various weather conditions EOE The pay range displayed on this job posting reflects the anticipated range for this position. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education. This is not inclusive of the value of the benefits package, which includes, among other benefits, healthcare/dental/vision, PTO, and retirement.

Keywords: Niagara Hospice, West Seneca , Event Specialist, PR / Public Relations , Lockport, New York